This ClickUp structure will help you
You know what’s funny about working from home?
You forget what real humans actually look like.
Last night, I ventured out from my garden office and went to an in-person networking event.
It was at the hotel I used to work at when I was 18.
I spent the evening awkwardly inserting myself into different conversations.
You know, trying to relearn how to socialise after spending too much time just hanging out with the dog.
That’s where I met Andy. He was a computer repair business owner who actually used ClickUp!
I’m not used to running into a ClickUp user in the wild.
Here’s what I found interesting.
Whether you’re a big company or a solo entrepreneur like Andy, everyone seems to have the exact same question when it comes to ClickUp:
“How the hell do I structure this thing?”
People grab ClickUp thinking it’s going to be the tool that will help them straight away.
Just install it, apply a template, and boom, productivity is done!
It just doesn’t work like that.
The Three-Space Solution
After years of building systems for clients and myself, here’s a simple structure that actually works.
Feel free to build on top of it depending on your workflows.
(shout out to ZenPilot for the original structure)
1. Growth Space
Your business-building headquarters
Sales pipelines, marketing plans, newsletter drafts
Anything that grows your business
2. Delivery Space
Where the client magic happens
Organised by client/project
Perfect for tracking time, money, and progress
3. Operations Space
Your business’s digital filing cabinet
Internal docs and processes
The boring-but-essential stuff
Pro tip: Organise your ClickUp Docs by attaching them to tasks in a Docs list. It’s like Notion then, with custom tags for organisation.
If you’re losing track of client work or just feeling that your business is running you (instead of the other way around), structure isn’t just nice to have.
It’s essential.
The right structure means:
No more lost tasks
Clear priorities
Easy reporting
Less stress
More time for what matters (like awkward networking events)
Once you’ve got this structure in place, your mornings become stupidly simple:
Open ClickUp
Hit the Home view
See exactly what needs doing
Get to work
Meeting Andy reminded me that we’re all fighting the same battle with work.
The tools aren’t the solution, but the structure is a big part of it.
Also, this is a reminder that I need to get out more and talk to real humans.
P.S.
If you’re struggling with your ClickUp setup, you’re not alone. Send me a message and let me know your biggest ClickUp headache. I love hearing these stories (and maybe I can help).