Your ClickUp,
looked after.
Ongoing ClickUp support for agency owners who would rather not think about their workspace. I stay on as your systems partner: building what's next, fixing what breaks, and keeping the setup in step with the business.
From £300 a month.
When ClickUp falls behind the business
You set up ClickUp when it was just you, and it worked. Then came more clients, new hires and new services, and each one added a workflow nobody designed. Now the system holds together because you do.
I fix that in two ways: a rebuild when the workspace needs sorting out, and a monthly retainer that keeps it working as you grow. Both are fixed prices, so you never have to watch the clock before asking for help.
The retainer
What the retainer is
I become your ClickUp person.
You tell me what's changing in the business, such as a new client type, a new hire or a service you're launching, and I make the workspace match. Most of it happens async, so it doesn't add meetings to your week.
What both tiers include:
- Ongoing implementation and support
- A monthly strategy call
- Async support between calls
- Priority booking for anything urgent
- One person who knows your workspace inside out
How it works
A free 15-minute call. I ask a few questions and tell you honestly whether I can help.
Month one: I learn your workspace. You pick Core or Partner and we start with a single month. I review your setup and fix the most pressing problems first.
Then you decide. If the month went well, you sign up for the three-month retainer and we settle into the monthly rhythm: a strategy call, requests worked through async in between, and anything urgent at the front of the queue.
If the review shows a bigger job. Sometimes a workspace needs more than a month of fixing. I'll tell you at the end of month one, and a Full Rebuild (from £1,200) is quoted as a separate project. Once it's done, you can start the retainer to keep the rebuilt workspace working. You can also book a rebuild without the trial month.
Price and terms
Two tiers. Both include a monthly strategy call and async support between calls. The difference is pace and depth.
Core
£300/month
Suits a workspace that mostly works and needs looking after.
- Strategy call
- Monthly
- Active requests
- One at a time
- Response time
- Within 2 working days
- What gets built
- Fixes, tweaks and small changes
Partner
£500/month
Suits a team that's growing and keeps needing new things built.
- Strategy call
- Monthly
- Active requests
- Two at a time
- Response time
- Next working day
- What gets built
- New workflows, automations and integrations each month
How requests work. Send as many requests as you like. They join a queue and I work through them in order, one at a time on Core and two at a time on Partner.
Bigger work. Anything more than a few hours, like a new department or a full client portal, is quoted separately as a project. Retainer clients get first booking.
Terms. Your first month is a one-month trial at your chosen tier, with no further commitment. If you carry on, the retainer has a three-month minimum, billed monthly. After that it rolls month to month, and you can cancel with 30 days' notice.
One-off project
Rebuild projects
When a workspace needs more than a month of fixing, I rebuild it as a one-off project at a fixed price, from £1,200. I review your setup first, then agree the scope and price with you before any work starts.
What's included:
- Custom architecture built around how your agency actually runs
- Automations for recurring tasks, onboarding and handoffs
- Training so your team is confident from day one
- Two weeks of follow-up support
Timeline: Most rebuilds take two to three weeks. After that, you can start the retainer to keep it working.
Who it's for
- Digital, creative or lead gen agencies with 1-10 people
- Already using ClickUp, but it feels like it's working against you
- Owners who've become the bottleneck and want out
- Teams who tried to fix things themselves and hit the wall
If you're not on ClickUp yet, or you want a one-off fix rather than ongoing help, book a call and we'll work out what fits.
Common questions
- Can I just book one call?
- Yes. If you want an hour to work through one problem, a single session is £75 ($100). Retainers and rebuilds are fixed prices, so you know the cost before anything starts.
- How is this different from a rebuild?
- A rebuild is a one-off project, from £1,200. The retainer is ongoing help from £300 a month. You can start with the first month, or book a rebuild first and start the retainer once it's done.
- Which tier should I pick?
- Core suits a workspace that mostly works and needs looking after. Partner suits a team that's growing and keeps needing new things built.
- Can I cancel?
- Yes. Your first month has no further commitment. If you carry on, there's a three-month minimum, then it's month to month with 30 days' notice.
- Can you add new automations as we grow?
- Yes. New integrations, automations and workflows are part of the retainer as you need them.
- What if I'm not sure this is right for me?
- Run the free diagnostic, book a 15-minute call, or email me. No pitch on the call.
"Working with Will transformed the way we run our business. We finally have a system the whole team actually follows."
Micha Reynolds, CEO, Bee Inspired Coaching
How to start
You don't need to pick a tier. Just tell me what's going on and I'll tell you what I'd do.
Run the free diagnostic
Score your workspace across five areas in under two minutes. No email required.
Free DiagnosticBook a free call
15 minutes, no pitch. I'll ask a few questions and tell you honestly if I can help.
Book your free callOr email me directly
Tell me what tools you're using, how big your team is, and what feels broken. I'll reply with an honest take.
will@theproductivedad.comNot ready yet? That's fine too.
I send one email a week with ClickUp tips, workflow ideas, and the occasional case study. No spam, no pitch sequences. Just useful stuff you can action straight away.
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